How to Apply for Funds

 

Guidelines

Who can apply?

  • Any registered charity, non-profit, educational institution and trade union interested in welfare work for seafarers, their families and other maritime workers in any part of the world.
  • It is NOT our policy to award grants to individual seafarers or their dependants. In exceptional circumstances the Trust has provided humanitarian aid and assistance. Nonetheless, such grant applications must always be submitted by organisations and not individuals. Application forms submitted by individuals will not be considered.

Your organisation must:

  • Have a proven record of dealing with seafarers and maritime workers’ welfare.
  • Demonstrate a thorough knowledge of the facilities already available for the seafarers in the port where you might be based.
  • Be able to demonstrate that your project is sustainable.
  • Be capable of demonstrating that the project will improve seafarers and/or their families’ health and well being irrespective of nationality, creed, race, language, sex or rank.
  • Have a constitution or a set of rules defining the aims and operational procedures of your organisation.
  • Have a bank account in the name of the organisation.

What types of grants are available?

  • Capital costs (vehicles, equipment, etc.)
  • Training and education
  • Health and medical
  • Feasibility studies
  • Research
  • Conferences
  • Operational support

Applications for the following are not likely to be supported:

  • Retrospective funding for completed projects
  • Deficits which have already been incurred
  • Projects which promote particular religious beliefs
  • Recurring costs

How much can I apply for?

  • You can apply for any amount from £500 upwards. However, the amount applied for must be realistic considering the size of your organisation and volume of operations.
  • The Trust will take into account your financial position when assessing the extent to which it can contribute to capital costs and/or cover on-going running costs.
  • The greater the amount applied for, the more supporting documentation and checks are required.

What do I have to do?

  • Consult with your port welfare committee or similar where such committees exist.
  • Discuss your request with your head office and obtain their support where applicable.
  • Follow the link to the online application form you can find at the bottom of this page. In the log in page you can find a link to the list of questions and requirements to be provided in the online form. This file is just for your reference to give you an idea of the information and documents required. The only way to apply for a grant is by completing the online application form.
  • In order to access the online application form, a user name and password are required. Register, if you are a new user, or login with your email and password if you have applied before. These credentials will be used to retrieve your application and they will be associated to your organisation. Please make sure to use the same credential every time you apply for a Trust grant, as this will help us to create a complete history of your organisation’s grant requests.
  • Complete the eligibility test.
  • If your organisation is eligible to apply, complete the online application form as carefully and completely as you can. You can return to the application at any time by saving it and accessing it later.
  • Answer all the applicable questions.
  • Attach all the documents required.
    • Download the Declaration (Link) and once signed upload it to the attachment section of the online application.
    • If applying to replace a vehicle, you need to complete our Ship visitors’ and transport log (Link) for 2 months and send it to us. We strongly suggest that you always keep track of your ship visiting and transport activities.
    • If applying to start a new activity (new seafarers’ centre or a new service within your existing centre, or any new business related project intended to benefit seafarers) you need to complete our Business plan (Link) and upload it to the attachment section of the online application.
  • Discuss the application with your ITF affiliate and obtain their endorsement. You must prove you have the endorsement from the President or General Secretary of a maritime union affiliated to the ITF in the form of a signed letter. Where such a union does not exist, the Trust will refer the matter to an appropriate union in another country. The applicant is responsible to obtain such endorsement.

In order to obtain an endorsement, the endorsing union needs to assess your request. We strongly suggest you contact your endorsing union to agree upon the best way of obtaining the letter of endorsement. You can either send the letter of endorsement to us before, or after the application form has been submitted, however, we would prefer if you did it before submitting the form to us.

  • Endorsement BEFORE SUBMISSION: Once your application has been completed, before you submit it, you can revise it. Click the revise button and save a copy of the application on your computer’s desktop for easy access. Send this copy, together with all the requested attachments to your endorsing union. Once the endorsement you have received the endorsement letter, you can log in again on to your application online, attach the endorsement letter and submit the grant application.
    • Endorsement AFTER SUBMISSION: Once your application has been submitted, you will receive an acknowledgment email, with a copy of your online application form attached. You need to send this document to your endorsing union, together with all the additional attachments we require in the form. Once the endorsement is given, you can send us the endorsement letter via email, fax or post.
  • If you do not have the administrative ability to process a full application, contact the Trust for assistance on trust@itf.org.uk

How long does the process take?

  • Applications up to £75,000 (small grant) require a minimum of two months but may take up to 6 months.
  • Applications over £75,000 (large grant) require a minimum of 3 months but may take up to 12 months.

What happens next?

  • You will receive an acknowledgement email address to inform you that we have received your application.
  • Your application will be assessed and you might be asked additional question by the Trust’s staff.
  • The Trust will contact you as soon as possible to inform you of the outcome of your application.
  • If successful, we will send you a grant agreement and what you need to do next.

Who makes the decision?

  • Although the views of the ITF affiliate and other third parties may be taken into consideration, only the Trustees can make decisions on grants.

Other Information

  • The Trust actively encourages the formation of port welfare committees and cooperation between welfare providers in ports.
  • The Trust aims to benefit as many seafarers and maritime workers as possible when assessing projects.
  • The Trust supports ship visiting as the primary method of promoting services to seafarers.
  • For further information please email us at trust@itf.org.uk

 

 

Download the Declaration (PDF file)

Download the Ship visitors’ and Transport log (Excel file)

Download the Business Plan (Word File)

Next Step: Online Application Form here >>